ModuleTwo: Email Tasks

The rumours were wrong ...I'm not dead, I'm back, here and blogging my module two email task results.
Well I took the email tutorial and it all seemed pretty basic and I even managed to get all the little quiz questions correct. :-)
My next task was to answer the following

Question 1. What information about a user's email, the origin of a message and the path it took can you glean from an email message?

Answer 1. The email message shows who the sender is and what server or domain the email was sent from. Usually the path route isn't mentioned in the email.

Question 2. In what cases would you find it useful to use the 'cc', bcc' and 'reply all functions of email?

Answer 2. The "cc" or carbon copy function allows a copy of an email to be sent to other chosen recievers besides the original reciever. the "bcc" or blind carbon copy is when an email message is sent simultaneously to a number of people other than the principle recipient. The people who recieve a "bcc" will be unable to see the names and addresses of the other people recieving the message, just their own and the sender's address. The original recipient will not know that any other people have been copied into the same message. The "reply all" function lets you reply to all the recipients of the email, excluding those in bcc, without having to re-enter any email addresses.

Question 3. In what ways can you ensure that an attachment you send will be easily opened by the receiver?

Answer 3. Set default encoding MIME (Mutipurpose Internet Mail Extension) and text documents should be sent using a RFT(rich file format) or when in doubt send an quick email and ask the recipient. You should also compress large files (zip) to reduce the amount of time it takes to download and in the email include a message that you have attached an email including the program/ operating system you used to create them.

Question 4. What sorts of filters or rules do you have set up, and for what purpose?

Answer 4. I have spam/junk mail filters setup, if I get any incoming mail I don't want I just mark it as junk and it automatically gets set to the junk folder ready for deleting as soon as I log off. I can also set rules to highlight the important mail I may recieve.

Question 5. How have you organised the folder structure of your email and why?

Answer 5. I've organised my email folders by the sender and as I rarely get emails from my friends it's usually organizations such as Curtin Uni, OUA, Centrelink, etc. this way I never lose an important message.